In many cases, though, five-digit zip codes are preferred. In fact, the five-digit zip codes most of us are familiar with are actually abbreviated versions of nine-digit ZIPs. zip codes occasionally come in a nine-digit form called Zip+4. #How to keep leading zeros in excel for mac how toAnother Excel zip code trick you need to know is how to shorten zip codes to five digits. This method is best for situations in which you need to work with a numeric dataset. Right-click on the cell(s) and select “Format Cells…”.You can show leading zeros in cells in a way that still treats the data as a number via formatting. If this is the case, you’ll want to show leading zeros a different way. However, perhaps you need your zip codes in a number format so you can use other Excel magic. Alternatively, you can add an apostrophe (’) in front of the number with leading zeros, and Excel will treat it as text. Click Ignore Error, and now, leading zeros will remain as you type. This amends the cell’s default settings, though an error ⚠️ message will appear. Click the dropdown of the Number option.While keeping leading zeros isn’t the default in Excel, there is a way to keep zeros as you type by changing the format to “Text.” Do this by following the steps below: It would be incredibly frustrating to type in a “00923” zip code only to have “923” appear. Imagine you’re working with location data from Puerto Rico. Phone numbers, product numbers, and zip codes are examples of such occasions. However, there may be times when you wish to keep those leading zeros. Keep or Show Leading ZerosĪs you type numbers beginning with “0” into Excel or Google Sheets, the zeros are automatically removed. The first Excel zip code trick is how to keep or show leading zeros. Make a map based on a list of addresses or zip codes.Shorten to five digits from Zip+4 format.There are tricks to keeping or showing leading zeros in zip codes and to shortening zip codes to five digits. This includes location data like addresses, cities, and states, and even zip codes, where Excel tricks come in handy. The CONCATENATE function joins several strings into a single string.Excel Zip Code Tricks: Leading Zeros, Shorten to Five Digits, and Make a MapĮxcel is a powerful tool that experts and novices alike turn to for their data needs. Type the product codes with leading zeroes in the range B2:B4.Įxcel does not remove the leading zeroes in the product codes.The hash (#) mark defines any number of digits that you want to follow the leading zeroes. Note: The zeroes with double quotation marks(“000”) ensure that Excel keeps the leading three zeroes. Delete the format that is in the Type text box on the right of the Category box and type the format “000”# in the box and click OK.In the Format Cells dialog box, select the Text category in the Number tab.Press Ctrl + 1 to open the Format Cells dialog box.Repeat steps 2 and 3 as you type in the other product codes.Press the Enter key on the keyboard or click the Enter button on the Formula Bar.First, insert an apostrophe (‘) and then type in the product code with leading zeroes.
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